How to Compare Wedding Decoration Packages

Brief the actual spaces

Share the venue’s floor plan, photographs and access schedule with decorators. Identify which areas matter most: entrance, ceremony, stage, tables or guest welcome points. Explain the event sequence and any installations that must stay or move between events. An inspiration image is a reference, not a specification. Ask how the proposed design fits your dimensions and where it differs from the reference.

Request quantities and specifications

List the installations, approximate dimensions, materials and furniture included in each quotation. Clarify whether flowers are fresh, artificial or a combination and whether lighting is part of the design scope. Ask about rigging, support structures, power requirements and coordination with the venue’s responsible team. Include transport, setup crew and removal. Compare each supplier against the same spaces and deliverables before using the package total to decide.

Approve a practical final design

Request a layout or visual proposal that reflects the accepted scope and budget. Ask how substitutions will be proposed and approved. Establish installation completion time and who signs off readiness before guests arrive. Agree which items are hired, returned or retained after the event. Keep the final specification accessible to the coordinator so event-day changes can be checked against a written decision rather than competing reference photographs.

Quick checklist

• Brief the measured venue spaces.
• List installations and material choices.
• Confirm crew, transport and removal inclusions.
• Agree substitution approval and completion time.
• Keep one final design specification.